Expenses

Track all of your lunch meetings or training materials, and other miscellaneous expenses in project expenses section, and instantly bill clients. Expenses allow you to capture the billable and non-billable costs that you incur as part of your project work. These non-labor expenses are usually itemized costs for things like materials, travel expenses, or fixed-fee services. Typically, billable expenses are passed on to a client or customer, whereas non-billable expenses are internal costs paid for by your employer.

Tip

You can create Expenses that you incur as part of your business operations (for example, Internet Expenses), or Recurring Expenses for those charges you incur on a frequent basis.

List Expenses

To view the Expenses list page, click on specific project and select expenses tab.

Overview

The Expenses list page displays a list of all project expenses that you choose to enter. The table columns appear as below;

  • Name: Expense title

  • Category: The assigned category of the expense

  • Amount: The expense amount including taxes

  • Expense Date: The date the expense occurred

Expense Categories

Sereni makes it easy to keep track of your spending with categories to organize them.

You can also create your own custom categories if a specific one isn’t available.

Adding/Editing Categories

Go to Settings > Expense Categories. Here you can add, edit and delete your expenses categories.

Create Expense

You can create a new expense directly from project expenses list page by clicking on the New Expense button. A modal will open for you to enter expense information.

  • Amount: The amount of the expense.

  • Category: Select the category from the drop-down list.

  • Vendor: Enter a vendor associated wit this expense

  • Notes: Enter a description of the expense. When the expense is converted to an invoice, the text you enter here will feature as the line item description for the expense on the invoice.

  • Expense Date: Date when the expense incurred

  • Recurring Expense: Whether the expense should recur

  • Billable: Whether the expense is billable

  • Receipts: Upload expense receipts

Recurring Expenses

Some expenses are incurred on a consistent basis over a period of time, and manually recording them each time can get really tedious. Generating these expenses can be automated in Sereni, resulting in systematic tracking.

To make an expense recur, edit the expense and modify Recurring Expense field.

You can set a repeat interval such as week, month, quarter, six months, year.

Once you have chosen the interval, you can decide for the repeat to stop by a particular date.

Tip

To stop a recurring expense, edit the expense and change Recurring Expense field to No.

Invoice Expense

Are you billing a client directly for an expense? To bill an expense, first create an invoice for the client. Open the new invoice and just below the Client address, you’ll see a button Add Expenses click on the button to open the modal where you can select the expenses to include in the invoice.